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Home » Products » Government » Modules
FundWare Accounts
Receivable is designed to meet the specific
needs of not-for-profits and governments.
one manually. It includes the
ability to create and manage invoices and
statements. Detailed customer information
and completeFundWare integration
are also part of the package.
Group Customers for More
Productive Invoicing
Accounts Receivable has the ability to assign all like customers to specific
groups, making communication easier when you wish to contact an entire category
of customers at the same time. This grouping feature increases productivity
in many ways, such as creating invoices for groups of customers. Fully integrated
with FundWare General Ledger and Project/Grant modules,FundWare
Accounts Receivable delivers excellent cash flow management.
Account for Revenue from
All Sources with Cash Receipts
Accounts Receivable is fully integrated with FundWare Cash Receipts
allowing all payments, whether they are related to an outstanding invoice or
simply a miscellaneous cash receipt, to be entered. Clients who have already
installed and used Cash Receipts will find that all of their customer and revenue
codes are available through Accounts Receivable as well. This true integration
allows exceptional flexibility in tracking and managing receipts from all sources.
Gain Complete Intelligence
with Query
Accounts Receivable features Query, an enhanced analysis and inquiry tool that
provides easy access to data. Query significantly increases productivity allowing
you to capture and view data in real time, rather than producing dense, cumbersome
reports that may or may not have the flexibility to reveal the data you need.
Full Accounts Receivable
Functionality
FundWare Accounts Receivable streamlines the management of customer
information, invoices and statements. It provides robust reporting capabilities.
Plus, its complete integration with Other FundWare modules reduces labor
and the chance for errors.
Maintain Unlimited, Detailed
Customer Notes
Create, edit, delete and print multiple notes for each customer, up to 250
characters. Notes can be tracked by author, with date stamps. You can also
create a single note and add it to multiple customer records.
Group Customers to Save
Invoicing Time
Accounts Receivable lets you create and modify customer groups easily. You
can create a single invoice, and Accounts Receivable will automatically customize
it for each recipient within the group. Each individual customer can belong
to more than one group.
Easily Track Transaction
History for Each Customer
Accounts Receivable lets you drill down to complete invoice and receipt detail
over any period of time.
Memo Invoices
One of the most powerful features of Accounts Receivable is the ability to
record Memo Invoices. A Memo Invoice is an entry that is posted to a customer
record within Accounts Receivable, but does not post as an actual entry to
the General Ledger. Memo Invoices are useful for recording expected future
cash receipts which are not yet obligated, including pledges, expected contributions
or estimated future receipts related to a specific event such as voluntary
membership fees.
Memo Invoices may be selected
to appear on a number of Accounts Receivable
reports, including agings by customer, to
assist in accurate cash forecasting of expected
receipts. A Memo Invoice may be converted
to a standard invoice at any time, at which
point both the customer record is updated
to reflect the actual invoice, and the appropriate
entries are made to record revenue to the
General Ledger.
Accounts Receivable’s
Customer Account Management also allows you
to:
- Use credit memos to adjust
customer accounts for a complete audit
trail.
- Classify customer accounts
as inactive, so that no further data can
be entered.
- Place customer accounts
on hold when credit limits are exceeded.
- Store multiple addresses
and contacts for each customer.
- Review up-to-the-minute
aged account balances.
Apply Payments and Credits
to Multiple Invoices
Easily ensure that a single payment can cover as many invoices as necessary.
Billing and Receipt functions can also:
- Assign revenue codes to
identify different types of charges. These
codes may be distributed among multiple
accounts, based on user-defined percentages
or fixed amounts.
- Produce variable aging reports
based on invoice date or due date. Users
can determine the number of columns to
display and the time increments for each
column.
- Record non-invoiced revenue
with FundWare Cash Receipts (included
with Accounts Receivable), without generating
an invoice, to facilitate the recording
of front-office cash receipts.
- Apply overpayments to amount
due as well as to future account balances.
- Calculate payment due dates
from the invoicing date by defining terms.
- Create pending receipts
which may be modified prior to posting.
Invoice and Statement Generation
- Print invoices on plain
paper to save the cost of pre-printed forms.
- Print invoices as you enter
them, or print in batches.
- Easily reprint copies of
invoices.
- Provide customers with recap
statements for any range of dates.
- Create pending invoices
which may be modified as often as necessary
prior to posting.
Reporting and Analysis
- Numerous ready-to-go reports
for customers, invoices and payments.
- Report across any date range,
for any number of fiscal years.
- Utilize Query to capture
and view real-time data:
- Define your own filters
- Create, save, edit
or delete queries
- Print or export data
- Define font type,
size and color
- Move and hide columns,
and sort by column
- Merge cells to eliminate
duplicate listings
Other Important Features
- Import customer data from
other programs, saving time and eliminating
errors.
- Password-controlled security.
- Post transactions in summary
or detail to FundWare’s General
Ledger.
- Ensure that General Ledger
account numbers are valid in the FundWare General Ledger chart of accounts.
- Post directly to FundWare General Ledger.
- Export to Microsoft® Office
spreadsheet and word processing programs.
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