Accounts Payable/Purchase Orders

FundWare Accounts Payable is a robust payable management system. In addition to standard vendor payment processing,FundWare provides integrated purchase order functionality and online, real-time budget control. Further, the flexibility of the module allows for user-defined control and processing “stages” to meet your unique operating environment.FundWare allows importation of data from external sources within your payables process, if required.

With the advent of wide area networks, central file servers and faster, more responsive modems, organizations now have the technology to allow remote users to enter key financial information. If you could feel confident that remote users could only initiate purchase requests—with no accounting implications whatsoever—would you consider this avenue?

FundWare allows you the unique flexibility for decentralization. Not only can non-accounting users enter purchase requests remotely (with no accounting events impacting the General Ledger), but coupled with our Budget Preparation module, those users are notified when the budget has been exceeded at this early stage as well!

Efficiently charge direct expenditures to grants, cost centers and programs, yet still efficiently pay bills

One of the keys of effective program management is that Accounts Payable transactions easily charge multiple funds, cost centers, and activities—all within a single invoice.

Manage multiple bank accounts within a single processing flow

For many of your funding restrictions, unique checking accounts are needed.FundWare accommodates this common requirement, allowing your accounts payable setup to include as many bank accounts as desired.

Effectively manage your budget—even as you approach year-end

To say that NFP and governmental organizations value budget information is an understatement—budget information must be intertwined in every aspect of the financial process. A key aspect of effective budget management is the need to evaluate expenditures against budget when transactions originate, not just through monthly reporting.